Comprehensive Receivables Management
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Why HealthCare Data Services?
Security, accountability and performance - three important reasons to choose HealthCare Data Services to manage your accounts receivable.
Since 1983 we have helped practices throughout the Midwest maximize reimbursements and enhance patient satisfaction through superior information management technology.
We stand ready to offer you a highly competitive bid for your revenue cycle management - while providing you and your staff a secure "window" into your database at no additional charge - providing instant access to patient accounts.
McKesson's "Practice Point Manager" is the fully HIPAA compliant, Windows based practice management tool of choice for thousands of small practices nationwide. We put this powerful system to work billing and collecting for your practice, and make our efforts viewable to you via a secure Internet connection. If you do not have a computer, we can offer a very reasonable used system.
Our billing experts and certified coders will enter your charges, generate insurance forms electronically, send patient statements and, most importantly, follow up on delinquent insurances and patients. High reimbursement results - just ask our clients.
As we also install and support �in-house� systems, our technical expertise is unmatched by competitors, providing your practice with comprehensive information management options, including electronic medical records and sophisticated reporting capabilities.
We Put Technology to Work for You
Evaluate and Plan
First we will examine your existing route slip (super-bill, encounter form) as well as your patient registration form for completeness and accuracy. We will help you gather your lists of setup information such as referring doctors, insurance carriers. This information can be converted electronically in many cases.
A vital part of the set up data is your fee schedule. In addition to the actual fee, HCDS will enter the allowed and expected payment amounts to facilitate substandard payment monitoring.
When possible and desirable we will convert data from an existing system. When this is not possible, but there are receivables you would like us to work, we will enter those patients and their balances into PPM to facilitate timely collection.
Our billing methodology works only when your staff understands and execute the steps we designate. We provide guidelines and on-going support, as well as feedback to management, ensuring your financial success.
Our experts enter your patient registration accurately and completely based on what you have mailed or faxed to us. We also offer an imaging solution to facilitate scanning of documents and transmission to our office via secure Internet �FTP�. We will enter charges within 48 hours of receipt from you. If desired, we�ll set up a lock box to receive payments and post those payments within the same time frame. We will enter worker�s compensation information as well as verify employment.
If you want to automate your scheduling while outsourcing your billing, we�ve got the computer expertise to make it happen. Your Internet connection(s) to our server can produce route slips and patient registration forms as well as streamline your scheduling process. We will use the scheduling �check-in� screen to verify that we�ve received charges for all the patients checked in that day. Notes pop up automatically to warn schedulers of patient issues and track referrals.
We balance every day that transactions are entered, checking your route slips against posted charges to ensure that all have been entered accurately. These reports are stored at HCDS and can be sent to you if desired. A bank deposit slip is prepared and faxed to you as well.
HealthCare Data Systems has been submitting insurance claims electronically for 10 years. We have long been in the forefront of this important technology. We submit to hundreds of carriers. Every claim is sent within 24 hours and its receipt is verified electronically. Errors are trapped and claims are resubmitted when appropriate. We will consult with staff to eliminate mistakes � up front.
Patients receive a clear, very professional monthly statement from McKesson�s statement printing service. Dunning messages that you design will print automatically. We�ll add messages to specific patients when appropriate as well as any global practice message you wish.
Practice Point Manager produces scores of readable and useful reports for viewing your business in a wide variety of ways. We have produced hundreds of custom reports for our clients as well. You get so much more than just billing � you get real information management. We go over monthly reports with you in person for the first 3 months, then over the phone for subsequent months. We�re always available for special needs and concerns.
Step-by-step we create a trap for the money that�s owed you. Electronic claims, automated rebilling, automated �tracer� letters, substandard payment reporting and follow-up, unpaid claim follow-up, automated rollover to secondary payor and patient, and automated receipt posting all contribute to our outstanding record of excellence.